Filters are some of the coolest and my favorite feature that Gmail provides. If you setup Filters properly, they can provide real ease in email management. Filters help you saving time and space in terms of unwanted emails in your inbox, and introduce you to multi-functionality of gmail filters. As per my understanding hardly any other email service provides feature like Filters. Filter has two parts in first one you setup a query and in second part you decide how to handle mails that showed up consequently or even in future. Filters may be little frustrating if you don’t understand how to make them work correctly. In the following paragraphs I will try to explain Filters, and how they can make life simpler by cutting many jobs to be done manually.
Steps – Simply click Settings Link on the top right corner of your own Gmail account. Simply click Filters tab to start it, should you don’t setup any filters yet then it’s likely to be a blank page. Find yourself produce a new filter link; click it to make a new filter.
You will end up come to next page; here you will notice five input boxes called From, To, Subject, Has got the Words, Doesn’t have, one check box called Has Attachment and three buttons defined as Cancel, Test Search and Following Step. This really is it; now you must to develop some query and test it to make sure its working properly.
From Field: The From Field is to cope with mails you getting from a number of source. As an example if you are getting lots of forwarded mails from different email id(s), it is possible to put those email id(s) in From Field and do whatever you want to do together. It is possible to assign Label, Archive or perhaps delete without taking a look at them.
To Field: This field can be used both incoming and outgoing mails. If you want to develop a filter for mail addressing, this is a field where you must add your id. If you want to handle outgoing mails to a number of ids you must include that particular id here. When this step is performed you are able to Label, Archive, Forward or even delete it.
Subject Field: This field works as being a search box, you can add word(s) or phrase and Gmail can keep a check on all mails. Has got the words and Doesn’t have Field:
You could add word(s) or phrase in this particular field and Gmail will hunt for given query in all mails. Has Attachment Check box: Click and it is possible to view only mails that have attachments along with them.
If you have your query built click on Test Search to see they are working right or otherwise not. When you are done click Following Step button to proceed. Now you should indicate an action to be implemented on the results. Gmail gives you seven different actions that you could apply. As these are checkboxes, you may have several actions placed on the searched results. Furthermore, the actions are executed not only on new incoming messages but in addition on older ones residing in your inbox.
If you are subscriber for any email list you can make filter of it within one click. This is what you should do, open that message, click show detail button, their you will notice use of mailing list. Before it it is possible to zasikq a link Filter messages using this subscriber list, click and you will definitely forwarded to filter page, here you are able to test search and you then are performed along with it. Do remember you could make Labels for newly created filter right their.
You could have as much email filters as you would like in Gmail. However, going overboard might be a waste of time and resources. Gmail filters are there to help you managing emails and be more productive so use them wisely.