If you utilize GMail (or similar applications) for e-mailing, then you understand the fields at the top of a new mail message, right? Of course, in the “To…” field, you enter the name of one or more persons you intend to receive your message. Use the field labeled “Cc…” (for Carbon Copy – remember the way they did it back in 1978 BC, “before computers”?) for anyone who needs to view your e-mail however is not the addressee.
But there’s an extra field that you must know about, labeled “Bcc…,” which is short for “Blind carbon copy,” or the updated version, “Blind courtesy copy.” This industry is perfect for the names of anyone that demands a copy of your e-mail minus the other people (inside the “To…” and “Cc…” fields) being aware of it. That’s why it’s called “Blind.”
“But wait a minute,” you could be saying. “I don’t have a “Bcc” field just following the “Cc” field within my version of Outlook.” Once you launch a whole new mail message, you may have “To…,” “Cc…,” and “Subject…”–nothing more. That’s because “Bcc” is on the toggle; it is possible to switch it on and off out of your “View” menu. If your “Bcc…” will not be showing, it is possible to turn it on if you are in a mail message by visiting the “View Menu” and selecting “Bcc Field.” A checkmark will appear and the field can become visible on top of your mail message, just above “Subject…”. (Similar applications should also give you the solution to turn “Bcc” on should it be not continuously visible.)
You should know about and thoroughly use “Bcc” for a number of reasons. I’m planning to cover probably the most important.
Use Bcc to protect privacy – When an e-mail is brought to an entire group with all of their names in the “To…” or “CC…” fields, every one of them can access the e-mail address of all others. Normally this could not be an issue internally, but in case you are sending an e-mail to employees along with some outside your organization, use the Bcc field to cover all of those internal addresses. You will end up preventing your company’s people from getting spam and other unwanted e-mails.
Use Bcc to maintain upper management informed – Sometimes you might be sending an e-mail message at a manager’s request, and you would like to allow the manager realize that you complied. It may possibly not be useful, however, to make the manager’s name visible in blind copy email since this may add stress or cause unnecessary concern for that addressee. Should you take into account that to become ebdzxo circumstances, use Bcc for the manager’s copy. But this is always a judgment call, because sometimes it is essential for addressees to find out the manager is looking over their shoulder, specifically if you have a tight deadline.
Use Bcc to make your message more personal – Are you feeling differently in regards to a message addressed solely to you personally versus one delivered to all your company’s employees? The same principle works in the opposite direction, too. Should you place everyone’s name within the Bcc field, then each could have the impression that you wrote your e-mail just for them. Be cautious inside your wording, however, since this tactic will backfire should your letter contains second-person plurals, including “Most of you might be wondering…”.
Use Bcc to keep an archive of the correspondence – This nifty trick depends of getting or obtaining a separate e-mail address from your conventional business address. Place that address in the Bcc field, e.g., “[email protected],” and Outlook sends a duplicate of the e-mail for that address. This can be helpful if you are wanting a simple approach to keep track of all the e-mail you send regarding a particular project or issue.
Caution: When Bcc can backfire – Occasionally, however, when you ought to think twice before entering a person’s name in Bcc. If your addressee hits “Reply to any or all,” the reply will not return to the BCC addressee(s). But nonetheless, that reply is probably not worded as carefully as it would be if the sender knew everyone listed in Bcc. To set it bluntly, this is how people get insulted and feelings be harmed. In case you are working with an issue that is definitely the least bit touchy as well as volatile, you would probably do well to steer clear of Bcc.